The policy rationale defines what personal miles are acceptable when combined with a business trip. Trips from employee’s home to base office are considered personal use unless employee is on-call and an emergency trip is necessary.

Base office - Physical location that the University has determined is the official base address of an employee.

Keep mileage logs that will be turned into FMS. Personal miles are calculated for the benefit value of the personal miles so the value can be added to the employee’s W-2. Calculation is determined by a cents-per-mile amount provided and updated by the IRS.

Refer to Insurance, Loss Control and Claims policy Who Can Use University Vehicles, FIN-INS-07 .Please follow the policy procedures to ensure everyone’s safety.

Please call the Office of Insurance, Loss Control and Claims for questions at 812-855-9758.